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Program Assistant

MAYFIELD, KY 42066

Posted: 02/04/2026 Industry: Administrative Job Number: 14706 Pay Rate: 16.00

Job Description


Program Assistant

Are you a detail-oriented professional with a passion for supporting organizational excellence? We are seeking a dedicated Program Assistant to join our team and play a vital role in the smooth operation of our office and programs. This full-time position offers excellent opportunities for career growth and the chance to make a meaningful impact.

Key Responsibilities:
  • Prepare and organize essential documents, including Requests for Proposals (RFPs), contracts, and reports, ensuring accuracy and compliance.
  • Transcribe correspondence, meeting minutes, and detailed documents with precision.
  • Draft and type various communication materials such as letters, memorandums, articles, reports, manuals, and bulletins, transforming rough drafts from copy.
  • Record and document committee meetings, including taking minutes, creating drafts, and distributing finalized copies.
  • Maintain organized files for minutes, correspondence, policies, and reference materials to ensure easy retrieval.
  • Manage and update contact lists for committees and stakeholders within your area of work.
  • Schedule appointments, coordinate meeting room reservations, and arrange logistics for events and training sessions.
  • Maintain an itinerary for assigned professional personnel to support scheduling needs.
  • Proofread all documents to ensure grammatical accuracy and consistency.
  • Assist with meal assessments, including collecting and verifying relevant documentation.
  • Support quality assurance reviews for aging programs to uphold service standards.
  • Keep a neat, organized, and efficient work environment.
  • Travel as required for training, meetings, or site visits.
  • Perform other administrative duties to support the overall efficiency of the office.
  • Adapt to additional responsibilities as assigned, contributing to a collaborative team environment.

Qualifications & Skills:
  • Strong knowledge of best practices in office procedures and administrative functions.
  • Excellent command of business English, spelling, and basic math.
  • Familiarity with government organizational structures, procedures, laws, and regulations related to public programs.
  • Proficient in modern office equipment and technology.
  • Working knowledge of Microsoft Office Suite (Word, Excel, Publisher, and other relevant programs).
  • Capable of drafting complex correspondence and reports with minimal supervision.
  • Skilled in maintaining effective working relationships with colleagues, officials, and the public.
  • Ability to work efficiently under pressure and tight deadlines.
  • Maintains professionalism and composure in stressful or interruptions-heavy environments.
  • Strong organizational skills with keen attention to detail.
  • Demonstrates flexibility, time management, and the ability to prioritize tasks effectively.
  • Ability to analyze financial and statistical data accurately.
  • Self-motivated with initiative, resourcefulness, and good judgment.
  • Exceptional communication skills and a high level of professionalism.
  • Ability to operate a vehicle, with a valid driver’s license, for work-related travel.

Physical & Work Environment:
  • Primarily seated at a desk, with intermittent standing, walking, and stooping.
  • Extensive typing and document preparation required.
  • Ability to lift lightweight objects (less than 25 pounds).
  • Work may include outdoor activities and travel in various weather conditions.
  • Work environment includes indoor office noise and occasional interruptions.

Tools & Equipment:
  • Standard office equipment including computers, copiers, fax machines, and telephones.
  • Reliable vehicle for travel as needed.

Licensing & Certification:
  • Valid driver’s license required and must be maintained throughout employment.

Work Schedule:
  • Full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m.

Join us as a Program Assistant and contribute essential support that ensures our programs and services run seamlessly. Bring your organizational skills, professionalism, and enthusiasm to our dynamic team. We look forward to reviewing your application!

Meet Your Recruiter

Kelly Walsh
Chief Operations Officer

Kelly joined TempsPlus in July 2020.  She is a service oriented Human Resource Manager with over 25 years of experience.  She enjoys the challenges of implementing her strategic, tactical, and comprehensive HRIS background.  Kelly enjoys spending time with her husband and ever-growing family.  She is a mentor to women of all ages and hopes to finish her book for publishing soon.

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About MAYFIELD, KY

Ready to embark on an exciting career journey in Mayfield, Kentucky? This picturesque town nestled in the heart of Graves County offers more than just job opportunities - it promises a chance to thrive in a community rich in southern charm and endless growth prospects. From savoring mouthwatering southern cuisine at local eateries to exploring the spectacular beauty of the Jackson Purchase region at the nearby Ballard Wildlife Management Area, Mayfield is a place where professionals can find fulfillment both in their careers and in the vibrant local culture. With attractions like the Mayfield-Graves County Art Guild showcasing local talent and the historic Ice House Gallery offering a peek into the area's artistic heritage, there's no shortage of inspiration to be found. Discover your next career move in this welcoming town, where every corner reveals a new reason to stay.