Skip to main content
Se Habla Espanol

Search Jobs

Your next opportunity awaits!

So sorry, this position is no longer available. Please go ahead and submit your application. We may have other positions that would be the perfect fit for you. Alternatively, you may want to apply to one of the following related jobs:

Executive Assistant (Experienced, Professional)

PADUCAH, KY 42001

Posted: 08/18/2025 Industry: Professional Administrative Job Number: 14200 Pay Rate: 52,000

Job Description



JOB RESPONSIBILITIES:      Under the direction of the Manager’s Office, this position provides comprehensive administrative support to local government leaders and council. This may consist of managing calendars, handling correspondences, coordinating events, acting as a liaison with other departments and constituents, conducting research on local issues, and representing the leaders at various community functions.  This Executive Assistant will be responsible for providing a wide array of complex, diverse and confidential, administrative and support services to elected officials, in a highly sensitive, demanding, political and rapidly changing environment.

 

QUALIFICATIONS:  Requires a Bachelor’s Degree in Public or Business Administration, Political Science or a closely related field plus a minimum of at least three (3) years of increasing responsible administrative and support experience in a public agency; or a combination of education, training and experience.

 

ILLUSTRATIVE DUTIES:
  • Perform a wide variety of responsible, confidential, complex administrative and secretarial duties
  • Maintain calendar and schedule appointments for the leaders / management and make travel and meeting arrangements as directed; manage complex, active calendars
  • Manages logistics, including arrangement of facilities, AV support and catering as needed for meetings and events.
  • Flexible and willing to work an occasional evening or weekend on an as-needed basis.
  • Take and respond with impeccable follow up to phone and in-person contacts which include screening inquiries, referring inquiries to appropriate departments, and following up on sensitive citizen complaints and inquiries; work with management staff to investigate and answer complaints and aid in resolving operational and administration problems 
  • Read, screen and log incoming postal mail, electronic mail, and various requests; determine action required and /or route as appropriate.
  • Collect information and prepare agenda materials, attend meetings and take notes of proceedings; prepare minutes; distribute agendas and minutes.
  • Assist with a variety of administrative tasks using discretion and independent judgment in accordance with general direction; conduct research and provide recommendation regarding project activity; make meeting and special event arrangements in accordance with established criteria; type drafts of city publications and coordinate the printing of these materials with outside vendors.
  • Perform a range of accounting duties in support of the office; assume responsibility for accounting and processing of requisitions and all-expenses for assigned areas including travel expenses, mileage, and credit card usage.
  • Write, proofread, and edit a wide variety of comprehensive, complex, and confidential reports, letters, memoranda, and correspondence in accordance with established policy; independently respond to letters and general correspondence of a routine nature. 
  • Schedule City-hosted events such as conferences, luncheons, and meetings for interagency and/or professional organizations which includes arranging accommodations, invitations, catering, set-ups, speaker arrangements, decorations, and follow-up correspondence.
  • General organization of kitchen, conference room, preparation/clean-up for  meetings and events.
  • Utilize various computer applications and software programs; maintain and generate reports from a database or network system.
  • Communicate effectively both verbally and in writing; communicate in person, over the telephone, and in-writing; bi-lingual skills are preferred but not required.
  • Perform other duties as assigned.

 

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 
  • Perform responsible and difficult administrative support services involving the use of independent judgment and personal initiative.
  • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
  • Exercise good judgment in determining the routing level or referral appropriate for a variety of phone, in-person, and written contacts.
  • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
  • Exercise tact and discretion when dealing with elected officials, City management, executives of other agencies and businesses, and community leaders.
  • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
  • Manage multiple and rapidly changing priorities to meet the needs and expectations of elected and appointed officials and executives.
  • Receive the public in person or over the telephone; apply and explain regulations, policies, and procedures.
  • Develop, coordinate, and maintain complex record-keeping systems.
  • Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
  • Work independently in the absence of supervision.
  • Develop, implement, and maintain standard filing systems.
  • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, media, or other agencies on sensitive issues in area of responsibility.
  • Adapt to changing technologies and learn functionality of new equipment and systems.
  • Communicate and facilitate media event coverage and press releases. 
  • Establish and maintain highly effective working relationships with City executives and managers, elected and appointed officials, committee members, staff, residents, and others encountered in the course of work.
  • Use correct English grammar, punctuation, and spelling; bi-lingual skills are highly recommended.
  • Understand and follow written and verbal instructions.
  • Communicate clearly, concisely, and effectively, both orally and in writing.

 

Meet Your Recruiter

Holley Doucet
Chief Operations Officer

Holley joined TempsPlus in 2015 as a placement coordinator. She has extensive experience in accounting, project management, and administration.  Holley’s enjoys a challenge and is focused on the many day-to-day operations of TempsPlus and improving our social presence.

She enjoys reminiscing about her days in FL while enjoying driving during the KY winter with limited snow removal equipment.

Apply Online Apply with LinkedIn Apply with Facebook Apply with X
9 people have applied to this job

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About PADUCAH, KY

Ready to take the next step in your career in Paducah, Kentucky? Explore our job opportunities in this charming city nestled along the Ohio River. Known for its vibrant arts scene, including the National Quilt Museum and the LowerTown Arts District, Paducah offers a unique blend of culture and opportunity. With landmarks like the flood wall murals and the Carson Center, as well as delicious southern cuisine and outdoor recreation at the Land Between the Lakes National Recreation Area, Paducah has something for everyone. Don't miss out on the chance to grow your career in this enchanting region – browse our job listings now!